Development Officer for Grants and Administration

Department: Development
Supervisor: Director of Institutional Advancement

Job Summary
The Development Officer for Grants and Administration reports to the Director of Institutional Advancement and is responsible for identifying and securing grants for the Museum through corporate partners and sponsors, foundations, government entities, and various external funding sources. The Development Officer develops and writes grant proposals and reports to attract new funds and retain existing grants. Also drafts donor acknowledgments, edits collateral materials, and provides general administrative support to the Development Department.

Essential Responsibilities

  • Develops grant proposals in a timely manner that focus on the mission and interest of both the Museum and funding organizations.
  • Writes grant proposals and reports with an understanding of the type of grant, grant criteria, source of contribution, and success criteria.
  • Works with the Director of Institutional Advancement and Senior Development Officer to partner with other internal departments to ensure grant proposals meet program criteria.
  • Keeps abreast of private and public entities’ call for proposals that are relevant to the Museum’s mission.
  • Manages the grant calendar including both internal and external due dates.
  • Collaborates with Director of Institutional Advancement to develop and implement comprehensive fund raising plans, objectives and goals.
  • Compiles and edits multiple reports to communicate department’s initiatives to various Boards, Foundations, funders, and publications.
  • Develops and maintains relationships with local and regional governing bodies (Specifically the Birmingham City Council and Mayor’s Office and other municipalities funding the museum).
  • Serves as grants liaison with the City of Birmingham’s cultural department.
  • Functions as a key member of a cohesive team and assists department as needed with staffing special events, data entry and prospect research.
  • Working with appropriate team members, edits and assists with collateral materials for the department including but not limited to letters, articles, brochure content, website, year-end campaign, and annual endowment report updates.

Work Environment

  • Work is sedentary in an office setting.

Knowledge – Skills – Abilities

  • Ability to understand and follow specific instructions and guidelines.
  • Attention to Detail: Ability to pay close attention to detail in order to ensure the completeness and accuracy of work performed by oneself and/or others.
  • Written Communication: Ability to clearly and accurately communicate information in writing to a variety of audiences in a clear, concise and organized manner, free from spelling, grammar, and punctuation errors.
  • Customer Focus: Considers internal and external contacts as customers and makes prompt efforts to meet their needs. Demonstrates a commitment to provide quality service and maintaining customer satisfaction.
  • Estimating Time Requirements: Ability to make accurate judgments about how long (in time) a particular task, or group of tasks, will take to complete. Includes accurately projecting timelines, deadlines, and completion dates.
  • Interpersonal Skills: Ability to interact comfortably with others, ability to develop and maintain a positive working relationship with coworkers and customers.


  • Bachelor’s Degree required, Bachelors or Masters in Public Administration preferred.
  • Background in non-profit preferred including at least 5 years experience in development, fundraising, arts administration, budgeting and financial reporting.
  • Willingness to work evenings or weekend to support Museum events.

An offer of employment is contingent upon verifying the accuracy of the information provided by the candidate and the background check results will determine his/her suitability for employment at the BMA. Review of applications will be ongoing until the position is filled.

Candidates should submit:

  • Letter of interest
  • Resume
  • Names, addresses, and phone number of three professional references
  • Representative writing sample

No phone calls or emails, please

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